Date
*
MM
DD
YYYY
Ceremony Venue (with address)
Reception Venue (with address)
Ceremony & Reception Venue is the same
Estimated Guest Count
Emergency Contact (Not your soon to be Spouse)
First Name
Last Name
Emergency Contact Number
Any special family dynamics we should be aware of?
Ceremony Start Time
Hour
Minute
Second
AM
PM
Cocktail Hour Time
Hour
Minute
Second
AM
PM
Reception Start Time
Hour
Minute
Second
AM
PM
Reception End Time
Hour
Minute
Second
AM
PM
Venue Cut Off Time
Hour
Minute
Second
AM
PM
First Look?
Yes - with private vows
Yes - without private vows
No
Please prevent family and or friends from watching out first look.
Family Portraits will be done before the ceremony
Bridal Party Portraits will be done before the ceremony
Ceremony Decor & Setup Responsibilities
Please list all ceremony items you’re bringing and who will be responsible for setting them up. Write “Woodland Weddings” next to anything you’d like us to handle. If someone else (family, friend, or vendor) is taking care of setup, please include their name.
Who will hold the rings?
Anyone walking down the aisle that we should assist or cue?
Who is officiating your ceremony?
Cocktail Hour Decor & Setup Responsibilities
Please list all cocktail hour items you’re bringing and who will be responsible for setting them up. Write “Woodland Weddings” next to anything you’d like us to handle. If someone else (family, friend, or vendor) is taking care of setup, please include their name.
Cocktail Hour
Will attend
Will be taking photos - only attending part
Will be taking photos - not attending
How would you like to be introduced?
Wedding party will already be seated
Wedding party will be introduced
No Introductions - Couple included
Will you have toasts? If yes, who will give them and when?
Please list which special dances you plan to include (such as first dance, parent dances, or wedding party dance), along with the song and artist for each.
Please check any common reception traditions you plan to include:
Cake Cutting
Bouquet Toss
Garter Toss
Anniversary Dance
Formal Exit (sparklers, bubbles, etc.)
Do you need our help with final payments or tipping vendors on your behalf?
Yes
No
Unsuee
Do you need us to collect and secure personal items (cards, guest book, etc.) at the end of the night?
Yes
No
Any other details, surprises, or special requests you'd like us to know about?
Thanks so much for sharing your details!
We’re so excited to learn more about your wedding and truly appreciate you taking the time to fill out our coordination survey. We'll review everything you shared and follow up within 1–2 business days with next steps, package details, or any questions we might have.
In the meantime, feel free to check out our services and pricing at www.woodlandwedme.com , or read reviews from some of our past couples on The Knot.
We can’t wait to help make your day as stress-free and joyful as possible!